Business reports in 2Fin are the views a sole trader or small company runs the books by between tax returns: aged receivables and aged payables by how late each amount is, a balance sheet as at today, and loan repayment and prepaid expense schedules. They are on ELITE+ and AUTO+, and on AUTO+ a report can arrive by email on a schedule, as a PDF or CSV file.
Step 1
The reports read books kept for a business on ELITE+ or AUTO+: a sole trader’s or a small company’s.
Step 2
A bank feed or statement uploads for the accounts; invoices you send from 2Fin or record as expected income; the bills Fin found repeating or you added.
Step 3
Aged receivables and aged payables, by customer or payee, as at today — download as CSV or print.
Step 4
What the business owns and owes from what 2Fin can see, with any account that has no reported balance listed as not known.
Step 5
On AUTO+, schedule a report to your account address daily, weekly, monthly or quarterly, as a PDF or CSV attachment or in the email.
An aged receivables report lists the money customers owe you, grouped by how far past its due date each amount is. In 2Fin the amounts come from what you are owed — expected income, including every invoice you send from 2Fin — so the report agrees with Upcoming and your profit and loss. Each customer gets a row across five columns, each currency gets a block of its own and is never added to another, and the report downloads as CSV or prints. Aged receivables: who owes you, and for how long.
| Column | What is in it |
|---|---|
| Not yet due | Due today or later. An amount due today is on time. |
| 1–30 days | 1 to 30 calendar days past the due date. |
| 31–60 days | 31 to 60 days past due. |
| 61–90 days | 61 to 90 days past due. |
| Over 90 days | 91 days or more past due — usually the first conversation to have. |
The same five columns for the bills you owe: each payee’s unpaid bills by how late they are, per currency, as CSV or print. Bills come from your bill patterns and the bills you added, and the list holds the ones overdue or due within the next 30 days, so a monthly rent counts as owed when it falls due rather than two years of it at once. Paying the late ones first keeps suppliers on your side. Aged payables, defined.
A balance sheet sets what a business owns against what it owes on one day. 2Fin’s is read-only and as at today, built from figures it already shows elsewhere, so it cannot disagree with them. An account with no reported balance is listed as not known and left out of the totals rather than guessed. It is a statement of what 2Fin can see, not audited accounts: the year-end accounts stay with your accountant, who gets the figures in the accountant pack. What a balance sheet is, for a sole trader or small company.
Cash and investment accounts
At the balance the bank reports for each account, the same reading the cash flow forecast starts from.
Money owed to you
What customers still owe, the same items as the aged receivables.
Equipment
At its written-down value from the asset register, for the current financial year.
Card and loan balances
As the bank reports them, so the figure is the bank’s own.
Bills owed
The same bills as the aged payables: overdue, or due within the next 30 days.
GST or VAT owing
From your tax set-aside, the amount put aside for the next activity statement or return.
Equipment comes from the asset register, and the bank balances read best once each account has passed a balance check.
Enter the amount borrowed, the annual rate, the term and how often it is repaid — weekly, fortnightly or monthly — and the schedule lists every repayment split into interest and principal, with the balance left after each. The last repayment absorbs the rounding, so the loan ends at zero to the cent.
For a cost paid up front, such as a year of insurance, enter the amount and the months it covers and Fin spreads it evenly month by month, on the same month boundaries a spreadsheet’s EDATE gives, so your accountant’s workings agree. Any leftover cents go in the last month.
Both are worked out as you type and are not stored. To try the loan side without an account, use the free loan repayment calculator. Definitions: loan amortisation, prepaid expense.
On AUTO+, choose a report and how often it should arrive — daily, weekly, monthly or quarterly — and it is emailed to your account address. The email can carry the report as a PDF or CSV file, ready to file or forward, or keep it in the body of the email. Profit and loss joins the activity-statement figures (BAS in Australia; the VAT or GST return elsewhere), the depreciation report, the tax export summary and the Insight+ summary. Scheduling is part of the web app.
The reports are for books kept for a business, from a sole trader to a small company, and for the accountant who reads them.
Who to chase before you chase, which bills are late, and a balance sheet when a lender asks for one.
The aged lists at month end and the position as at today for directors, without waiting for the year-end accounts.
The lists an accountant asks for, as CSV, built from the same records as the profit and loss and the accountant pack.
Invoices you send from 2Fin on ELITE+ and AUTO+ land in the aged receivables, and Fin matches the payment when it reaches your bank.
Send the year’s accountant pack and journal file by email, or invite your accountant into the books.
See how Fin reads a statement you already have, in your browser, before you sign up.
Definitions: aged receivables, aged payables, balance sheet.
Business reports, answered
Start free with your bank file and statements, and move to ELITE+ or AUTO+ when the business needs the reports.
